Troop Trip Budget Worksheet

This form must be submitted with the trip notification form if the cost per girl is $300 or more.

 

EXPENSES
FOOD # of days X $ Amt. Meal X Total People (# girls + # adults) = Total/Meal
X $ Breakfast X = $
X $ Lunch X = $
X $ Dinner X = $
X $ Snack X = $

TOTAL FOOD COST

 $

 

LODGING # of nights X Amount/Room  X # of rooms Name of Lodging = Total
X $ X = $
X $ X = $
X $ X = $

TOTAL LODGING COST

 $

 

TRAVEL

 Type of Travel Cost 1 X Cost 2 = Total

Air, Train or Charter Bus*

$ per person

 X

(total girls + adults)

 =

$

Leased Van*

$ per day

 X

days X vans

 =

$

Gasoline $per miles

X

 miles X cars

=

 $
*All contracts/agreements must be reviewed and signed by the Controller.

TOTAL TRAVEL COST

 $

 

ACTIVITIES

 Day # Activity #1 Cost + Activity #2 Cost = Total
 

$

 +

$

 =

$
 

$

 +

$

 =

$
 

$

 +

$

 =

$
 

$

 +

$

 =

$
 

$

 +

$

 =

$
 

$

 +

$

 =

$
 

TOTAL ACTIVITIES COST

$

 

INSURANCE

 Total Girls + Adults X # of days X Cost of chosen plan/girl* = Total

X

X

 .cents

=

 $

Other insurance costs

 = $

TOTAL INSURANCE COST

 $

* See Adult Resource Manual - Section B, for additional information on insurance plan options.  There is a minimum insurance charge of $5.00/trip.

 

EQUIPMENT RENTAL # Items X # of days X Cost/item = Total

X X

$

 =

$

X X

$

 =

$

X X

$

 =

$

X X

$

 =

$

X X

$

 =

$

TOTAL EQUIPMENT COST

 $

 

OTHER Item = Total

First Aid Supplies

 =

$

=

$

=

$

=

$
Total Supplies & Miscellaneous Costs

$

 

ADD TOTAL EXPENSES
Food $
Lodging $
Travel $
Activities $
Insurance $
Equipment Rental $
Other:  Supplies/Miscellaneous $

TOTAL

 $

 

INCOME
Troop Dues $

X

 years

=

 $
Cookie Sale Earnings $

X

 years

=

 $
Calendar Sale Earnings $

X

 years

=

 $
Troop Money Earning Project #1 (year)

=

 $
Troop Money Earning Project #2 (year)

=

 $
Troop Money Earning Project #3 (year)

=

 $
Sponsor

=

 $
Parents/Guardians (discussed/agreed upon w/ parents/guardians)*

=

 $
Girls' Contributions (varies)

=

 $

TOTAL INCOME

 $

* In cases where INDIVIDUAL NEED is apparent and where the troop cannot absorb the expense, parents/guardians may apply for a scoutership.  If most or all members of a troop must request a scoutership to participate in the trip, it may be an indication that further troop planning is needed.